Terms & Conditions

1Registration

Registration is open to individuals and organisations. You must provide accurate and complete information. The organisers reserve the right to cancel or reject any registration that is incomplete, inaccurate, or suspected to be fraudulent.

• Full payment is received or verified, and
• A confirmation email is issued — only then is registration confirmed.

2Fees & Payment

• All fees must be paid in full before participation.
• Payments may be made via the approved online payment gateway or bank transfer (where applicable).
• Any bank charges, transfer fees, or currency conversion costs are borne by the registrant.
• For bank transfers, registration is confirmed only after payment verification.

3No Refund Policy

• All registration fees are strictly non-refundable.
• No refunds for cancellations, no-shows, or inability to attend.
• No refunds due to visa refusal, travel disruption, personal circumstances, or scheduling conflicts.
• This applies to all registration categories, including workshops and side events.

You are strongly advised to ensure your availability before completing registration.

4Substitutions (Ticket Transfers)

Substitutions may be allowed upon written request, submitted before the stated deadline to [email protected]. The replacement attendee must meet all registration requirements.

5Group Registration

• The group administrator is responsible for all attendee information.
• Payment must be completed before attendee details are submitted.
• Each attendee must have a valid individual registration record.

6Entry & Check-In

• Each attendee receives a unique QR code after registration.
• The QR code must be presented for entry, after which an attendee badge is issued to access the venue.
• The organisers may request valid identification.
• Entry may be denied if registration details cannot be verified.

7Workshops & Side Events

• Participation is subject to availability and capacity limits.
• Confirmation is provided after successful registration.

8Programme & Event Changes

The organisers reserve the right to modify programme content, speakers, schedules, venue or format. The organisers may also postpone, cancel, relocate or change the format of the event. Such changes do not entitle participants to a refund. If the event is cancelled, the organisers will determine the appropriate remedy, if any.

The organisers are not responsible for travel costs, accommodation, visas, or other personal expenses.

9Travel, Accommodation & Visas

Registration fees do not include travel or accommodation; attendees are responsible for their own arrangements. Visa support letters may be provided upon request but do not guarantee approval.

10Photography, Media & Data

There will be photography and videography at the conference. By attending, you consent to the use of your image or likeness and inclusion in promotional (online and print) and reporting materials.

Your data will be used for registration and payment processing, event management and communication, and reporting and administration, in accordance with the SFA Foundation's Data Protection and Privacy Policy.

11Liability & Force Majeure

The organisers are not liable for loss, damage or injury, travel or accommodation costs, or personal property. Attendees participate at their own risk.

The organisers are not responsible for disruptions caused by events beyond their control, including natural disasters, public health emergencies and government restrictions.

✓Contact

For all enquiries: [email protected]